Data protection

Name and address of the person responsible

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection provisions is:

Khublei – Hilfe für Nordost-Indien e.V.
Am Kreuzweiher 12
96135 Stegaurach
Germany

Phone: 0951/2968296
Email: info@Khublei-Indienhilfe.de
Website: www.Khublei-Indienhilfe.de

General information on data processing

The term "user" used below refers to all groups of people who transmit personal data to the association in a variety of ways. These can include, in particular, visitors to the website, members, sponsors or donors.

  1. Scope of processing of personal data

The association processes personal data for the purpose of establishing, implementing and terminating the membership relationship, the sponsorship relationship, the processing of donations or for exercising and fulfilling the rights and obligations arising from the law or for protecting its legitimate interests. Relevant data includes in particular personal details such as name, address, other contact details, bank details, date of birth, but also date of entry and exit and the duration of membership/sponsorship. The data is usually collected directly from the user. The processing of our users' personal data usually only takes place with the user's consent. An exception applies in cases where prior consent cannot be obtained for actual reasons and the processing of the data is permitted by law.

  1. Legal basis for the processing of personal data

In connection with the membership/sponsorship, the user is obliged to provide his/her personal data, otherwise the membership/sponsorship relationship cannot be entered into or maintained.

If we obtain consent from the data subject for processing personal data, Art. 6 (1) (a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

When processing personal data that is necessary to fulfill a contract to which the data subject is a party, Art. 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our association is subject, Art. 6 (1) (c) GDPR serves as the legal basis.

If processing is necessary to protect a legitimate interest of our association or a third party and the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 (1) (f) GDPR serves as the legal basis for processing.

  1. Data deletion and storage period

The data will be processed by the association for as long and to the extent as is necessary to fulfil the tasks. If the data is no longer required after this, it will be regularly deleted after the 10-year statutory retention period has been met, unless further processing is necessary to preserve evidence within the statutory limitation periods, which can be up to 30 years, but usually 3 years.

Provision of the website and creation of log files

When you access our website, it does not collect any data or information from the computer system of the accessing computer.

Use of cookies

Our website does not use cookies.

Payment services and payment methods

A special case of transfer to service providers is the transfer of data to payment services.

  1. Paydirect

If you choose the paydirekt payment method, the payment will be processed via the payment service provider paydirekt GmbH, Hamburger Allee 26-28, 60486 Frankfurt am Main. Your payment data (e.g. payment amount, details of the payee) and your confirmation that the payment data is correct will be collected, processed and transmitted to your bank by paydirekt GmbH to carry out the paydirekt payment in accordance with Art. 6 Paragraph 1 Letter b of GDPR. This processing will only take place if it is actually necessary to carry out the payment. Paydirekt GmbH will then authenticate the payment using the authentication process stored for you at your bank. You can find further information about the transfer and processing of your data in the paydirekt data protection declaration, which you can view at the following link: https://www.paydirekt.de/agb/index.html .

  1. Paypal

When paying via PayPal, credit card via PayPal, direct debit via PayPal or - if offered - "purchase on account" or "payment in installments" via PayPal, we pass on your payment data to PayPal (Europe) Sarl et Cie, SCA, 22-24 Boulevard Royal, L-2449 Luxembourg (hereinafter "PayPal") as part of the payment processing. The data is passed on in accordance with Art. 6 Para. 1 lit. b GDPR and only to the extent that this is necessary for the payment processing.

PayPal reserves the right to carry out a credit check for the payment methods credit card via PayPal, direct debit via PayPal or - if offered - "purchase on account" or "installment payment" via PayPal. For this purpose, your payment data may be passed on to credit agencies in accordance with Art. 6 Paragraph 1 Letter f of GDPR on the basis of PayPal's legitimate interest in determining your ability to pay. PayPal uses the result of the credit check in relation to the statistical probability of default for the purpose of deciding on the provision of the respective payment method. The credit report may contain probability values (so-called score values). Insofar as score values are included in the result of the credit report, they are based on a scientifically recognized mathematical-statistical procedure. The calculation of the score values includes, among other things, but not exclusively, address data. For further information on data protection, including on the credit agencies used, please refer to PayPal's privacy policy: https://www.paypal.com/de/webapps/mpp/ua/privacy-full .

You can object to this processing of your data at any time by sending a message to PayPal. However, PayPal may still be entitled to process your personal data if this is necessary for the contractual payment processing.

Newsletter

  1. Description and scope of data processing

On our website, you have the option of subscribing to a free newsletter. When you register for the newsletter, the data from the input mask is sent to us. All you need to do is enter a valid email address of the user. No other data, such as an IP address, is collected when you register. Your consent to the processing of the data is obtained during the registration process and reference is made to this privacy statement. In connection with the data processing for sending newsletters, the data is not passed on to third parties. The data is used exclusively for sending the newsletter.

  1. Legal basis for data processing

The legal basis for the processing of data after the user has registered for the newsletter is Art. 6 (1) (a) GDPR if the user has given his or her consent.

  1. Purpose of data processing

The purpose of collecting the user’s email address is to deliver the newsletter.

  1. Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected. The user's email address will therefore be stored as long as the newsletter subscription is active.

  1. Possibility of objection and removal

The user can cancel the newsletter subscription at any time. For this purpose, there is a corresponding link in every newsletter.

Membership/Sponsorship/Donations

  1. Description and scope of data processing

To support our association, you have the option of becoming a member, becoming a sponsor or making a direct donation. To do so, please fill out the relevant application form (Form_Sponsor-Donor-Member_manual.pdf or Form_Sponsor-Donor-Member_electronically-fillable.pdf) the entry of personal data is required. The data is entered into an input mask and transmitted to us and stored. The data is not passed on to third parties (outside of the order data processing to fulfill the association's tasks).

The following data is collected through the application form:

  • First name and surname (for couple membership of both partners)
  • Date of birth (for couple membership of both partners)
  • Street and house number
  • Postal code and location
  • Telephone number
  • Mobile phone number
  • E-mail address (for couple membership of both partners)

The application form requires the user’s consent to process this data.

  1. Legal basis for data processing

If the entries in the application form serve to fulfill a contract to which the user is a party or to carry out pre-contractual measures, the additional legal basis for the processing of the data is Art. 6 (1) (b) GDPR.

  1. Purpose of data processing

Registration of the user is necessary to fulfill a contract with the user or to carry out pre-contractual measures.

Entries in the application form are necessary in order to be able to fulfil the basic tasks of the association (including member administration, sponsorship administration, donation administration including donation receipts).

  1. Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose for which it was collected.

This is the case during the registration process for the performance of a contract or for the implementation of pre-contractual measures if the data is no longer required for the implementation of the contract. Even after the conclusion of the contract, there may be a need to store the contractual partner's personal data in order to comply with contractual or legal obligations.

  1. Possibility of objection and removal

As a user, you have the option to cancel your registration at any time. You can have the data stored about you changed at any time.

You can notify us of this at any time in writing by email or by letter to the address listed at the beginning of this privacy policy.

If the data is required to fulfil a contract or to carry out pre-contractual measures, early deletion of the data is only possible if contractual or legal obligations do not prevent deletion.

Contact form and email contact

  1. Description and scope of data processing

There is a contact form on our website that can be used to contact us electronically. If a user takes advantage of this option, the data entered in the input mask will be sent to us and stored. This data is:

  • Surname
  • First name
  • E-mail address

Your consent will be obtained for the processing of the data during the sending process and reference will be made to this data protection declaration.

Alternatively, you can contact us using the email address provided. In this case, the user's personal data transmitted with the email will be stored.

In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the conversation.

  1. Legal basis for data processing

The legal basis for the processing of data is Art. 6 (1) (a) GDPR if the user has given their consent.

The legal basis for the processing of data transmitted when sending an email is Art. 6 (1) (f) GDPR. If the email contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 (1) (b) GDPR.

  1. Purpose of data processing

The processing of personal data from the input mask serves solely to process the contact. In the case of contact by email, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

  1. Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those that were sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

  1. Possibility of objection and removal

The user has the option to revoke his consent to the processing of personal data at any time. If the user contacts us by email, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

In this case, all personal data stored during the contact process will be deleted.

Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

  1. right of providing information

You can request confirmation from the controller as to whether personal data concerning you are being processed by us.

If such processing takes place, you can request the following information from the controller:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data being processed;

(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;

(4) the planned duration for which the personal data concerning you will be stored or, if specific information is not possible, the criteria for determining that period;

(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;

(6) the existence of a right to lodge a complaint with a supervisory authority;

(7) all available information as to their origin, where the personal data are not collected from the data subject;

You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organization. In this context, you can request to be informed of the appropriate guarantees in accordance with Art. 46 GDPR in connection with the transfer.

  1. Right to rectification

You have the right to request rectification and/or completion from the controller if the personal data concerning you that are processed are incorrect or incomplete. The controller must carry out the rectification immediately.

  1. Right to restriction of processing

You can request the restriction of the processing of personal data concerning you under the following conditions:

(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

(2) if the processing is unlawful and you oppose the erasure of the personal data and request the restriction of the use of the personal data instead;

(3) if the controller no longer needs the personal data for the purposes of the processing, but you require them to assert, exercise or defend legal claims, or

(4) if you have objected to processing pursuant to Art. 21 (1) GDPR and it has not yet been determined whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data concerning you has been restricted, these data may – with the exception of storage – only be processed with your consent or for the establishment, exercise or defence of legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the restriction of processing has been restricted in accordance with the above-mentioned requirements, you will be informed by the controller before the restriction is lifted.

  1. Right to erasure

a) Obligation to delete

You may request that the controller delete the personal data concerning you immediately and the controller is obliged to delete this data immediately if one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You withdraw your consent on which the processing is based according to Art. 6 (1) (a) or Art. 9 (2) (a) GDPR, and there is no other legal basis for the processing.

(3) You object to the processing pursuant to Art. 21 Para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 Para. 2 GDPR.

(4) The personal data concerning you have been processed unlawfully.

(5) The erasure of personal data concerning you is necessary to fulfil a legal obligation under Union or Member State law to which the controller is subject.

(6) The personal data concerning you were collected in relation to information society services offered in accordance with Art. 8 (1) GDPR.

b) Information to third parties

If the controller has made the personal data concerning you public and is obliged to erase them pursuant to Art. 17 Para. 1 GDPR, the controller shall take appropriate measures, including technical ones, taking into account the available technology and the implementation costs, to inform data controllers which process the personal data that you, as the data subject, have requested the erasure by them of all links to these personal data or of copies or replications of these personal data.

c) Exceptions

The right to erasure does not exist if processing is necessary

(1) to exercise the right to freedom of expression and information;

(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3) to assert, exercise or defend legal claims.

  1. Right to information

If you have asserted your right to rectification, erasure or restriction of processing vis-à-vis the responsible party, this party is obliged to inform all recipients to whom the personal data concerning you were disclosed of said rectification, erasure or restriction of processing, unless doing so should prove impossible or involve disproportionate expenditure.

You have the right to be informed by the controller about these recipients.

  1. Right to data portability

You have the right to receive the personal data concerning you that you have made available to the controller in a structured, common and machine-readable format. In addition, you have the right to transmit this data to another controller without hindrance from the controller to whom the personal data was made available, provided that

(1) the processing is based on consent pursuant to Art. 6 (1)(a) GDPR or Art. 9 (2)(a) GDPR or on a contract pursuant to Art. 6 (1)(b) GDPR and

(2) the processing is carried out by automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. This must not affect the freedoms and rights of other persons.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

  1. Right to object

You have the right to object at any time to the processing of personal data concerning you which is carried out on the basis of Art. 6 (1) (e) or (f) GDPR, for reasons related to your particular situation; this also applies to profiling based on these provisions.

The controller will no longer process the personal data concerning you unless he can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or unless the processing serves to assert, exercise or defend legal claims.

In connection with the use of information society services, you have the option of exercising your right of objection by means of automated procedures that use technical specifications, notwithstanding Directive 2002/58/EC.

  1. Right to revoke the declaration of consent under data protection law

You have the right to revoke your consent to data protection at any time. The revocation of the consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

  1. Automated decision-making in individual cases including profiling

You have the right not to be subjected to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you. This shall not apply if the decision

(1) is necessary for the conclusion or performance of a contract between you and the controller,

(2) is permitted by Union or Member State law to which the controller is subject and which contains appropriate measures to safeguard your rights and freedoms as well as your legitimate interests, or

(3) with your express consent.

However, these decisions must not be based on special categories of personal data pursuant to Art. 9 (1) GDPR, unless Art. 9 (2)(a) or (g) GDPR applies and appropriate measures to protect your rights and freedoms as well as your legitimate interests have been taken.

In the cases referred to in (1) and (3), the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

  1. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, place of work or place of the alleged infringement if you consider that the processing of personal data concerning you infringes the GDPR.

The supervisory authority with which the complaint was submitted shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.